Sales Assistant

Madrid

Opera Gallery Madrid is looking for a full-time Sales Assistant with a proven track record in Art to join its team.

The Sales Assistant will report directly to the Director of Opera Gallery Madrid.

Key Responsibilities:

Promptly and warmly welcome guests to the gallery.
Assist the gallery daily operation, gallery exhibitions, openings, special events and meetings, such as room reservations, press packets, catalogues, etc.
Management and upkeep of the gallery database.
Assist as needed in the logistics of exhibitions at the gallery, as well as those held at off-site institutions, art fairs, etc.
Arrange the safe packing and transport of art obtaining the best value pricing while keeping artwork safe in transit. This includes shipments to and from the different Opera’s galleries, clients and artists.
Maintain shipping records, condition reports and installation instructions while updating the records in the database.
Update auction calendar and track relevant auctions.
Create and manage guest lists for exhibitions/dinners, and support Director during openings.
Update Director’s client information as needed.
Work alongside Director’s for daily tasks and long-term goals/projects.
Ability to work after hours for certain client viewings, openings and events.

Qualifications for this Role:

BA degree, Art History or related degree.
2+ years of experience in a similar role at a contemporary art gallery, fine art shipper or auction house, strongly preferred.
Knowledge of packing and shipping of art internationally including international import and export regulations, local and international customs procedures.
Expert-level proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint and also Adobe Photoshop and InDesign.
Written and spoken proficiency of Spanish and English; French, a plus.
Excellent written and verbal communications skills.
Experience of working across countries and time zones within a global organization.

Key personal qualities:

Highly organized and efficient, with the ability to manage a heavy workload, with a keen eye for detail.
Positive, proactive, calm and flexible under pressure, and the ability to switch gears at a moment’s notice.
A problem solver.
Strong business acumen with the ability to identifying gaps and implement improvements.
High Level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Enthusiastic and collaborative team player.
Passionate for modern and contemporary art.
A flexible schedule, with availability to work on weekends, weekly days off: Tuesday and Sunday.

Please send resume and cover letter to [email protected] with "Sales Assistant" in the subject line.